



October 11, 2012
10/11/2012October 11, 2012
TOWNSHIP OF ELMIRA
OTSEGO COUNTY
OCTOBER 11, 2012
A regular meeting of the Elmira Township Board was held on October 11, 2012 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Diane Franckowiak, Clerk, Susan Schaedig, Treasurer, Diane Purgiel and Trustees, Leonard Skop and Dale Holzschu. Others present were Ron Geiger, Ordinance Officer, Bruce Brown, Commissioner, Dave Johanningsmeier and Tom Deans of the Otsego County Road Commission.
Tom Dean, OCRC manager described the work completed on the Martin Lake Project. He stated that signs will be put up for the curves in about two weeks. The erosion should be taken care of and the road will be chip sealed again in 2013.
He also stated that an overlay hot mix asphalt material could be put behind the curb so it would blend in but would be an additional $15,000.00.
Bruce Brown reported that prescription drug abuse is up, the ice rink will be back on the court house lawn, the Dial A Ride has purchased three new buses since the old ones did not meet emission standards and the County Commissioners are working on a new budget.
Leonard made a motion to accept the minutes as presented. Seconded by Diane P and carried.
ORDINANCE OFFICER REPORT:
Ron reported that he will send out a letter in regard to the mobile home on the Delaney property. It will probably be spring before any removal can be done. He said that the neighbors are fine with that. No new complaints.
PLANNING COMMISSION REPORT:
Dale reported that the PC reviewed two bids for updating the Elmira Township Master Plan. The board accepted MC Planning & Design bid for $7,985.00. Wade Trim submitted a bid for $9,000. Dale asked the township board to send out letters to both parties and to have Mary Campbell of MC draw up a contract.
Diane P stated that the township board would like to see additional questions in regard to the ATV’s. ie do you own an atv & how many, possibly what section they live in.
READING OF THE BILLS:
5444 Michigan Dept of Treasury, withholding taxes 3rd quarter 719.71
5445 Doreen Ostrander, deputy clerk, cleaning flower bed 242.50
5446 Susan Schaedig, clerk salary 959.91
5447 Paul Hartmann, PC meeting 110.00
5448 Leonard Skop, trustee salary, Ass’n mtg, clean-up day 308.83
5449 John Middleton, PC meeting 110.00
5450 James Theisen, PC meeting 110.00
5451 Gloria Torello, PC meeting 130.00
5452 Duane Hoffman, PC meeting 110.00
5453 Diane Purgiel, Treasurer’s salary, several meetings 1,733.49
5454 Diane Franckowiak, Supv salary, assist assessor, several mtgs 1,483.66
5455 Dale Holzschu, trustee salary, clean-up, Ass’n, PC mtgs 418.83
5456 Calvin Thomas, hall cleaning wages 125.00
5457 Barbara Lewandowski, deputy treasurer 120.00
5458 Doreen Ostrander, mileage-election 66.60
5459 Diane Franckowiak, reimb postage, internet, computer & phone 56.36
5460 Susan Schaedig, reimb phone & internet 30.00
5461 Diane Purgiel, reimb telephone & office supplies 232.82
5462 Alpine Web, domain renewal 16.00
5463 WalMart, office supplies 40.52
5464 Young, Graham & Elsenheimer, P.C., volunteer release form 116.00
5465 Dan Smith, CPA, F-65 350.00
5466 D & D Assessing 1,700.00
5467 Mark Rygwelski, mowing July, August 530.00
5468 Otsego County Road Commission, West Martin Lake Rd 41,910.00
5469 Great Lakes Energy 92.34
5470 Waste Management 85.51
5471 Diane Purgiel, reimb personal ck dep in twp acct 137.57
5472 Dunn’s Business Solutions, cleaning supplies 41.21
5473 Doreen Ostrander, deputy clerk-twp board mtg 120.00
5474 Ron Geiger, Liquor Inspector, Ordinance Officer 235.94
5475 Alpine Web, quarterly website hosting 105.00
5476 Otsego County Treasurer, charge backs 5.72
5477 Elmira-Warner Fire Authority, reimb fire extinguishers 50.00
5478 CenturyLink 92.51
5479 United States Postal Service, postage-election 26.00
5480 Great Lakes Energy 186.07
5481 GBS Inc, registration forms-voters 72.74
5482 Dan Smith CPA, adjustments to quick books 300.00
5483 Great Lakes Energy 200.29
EPay United States Treasury, Oct, 2012 taxes 499.07
53,980.20
Diane P made a motion to pay the bills. Seconded by Dale and carried.
TREASURER’S REPORT:
M Bank CD’s 99,031.79 65,444.47 64,425.27 M Bank Savings 15,186.39
NWST CD 109,266.33 First Federal Ckg 25,005.55 First Federal ICS 95,052.05
Gen Fund Independent Bank 20,409.68 TOTAL 493,821.53
Citizens Tax Savings 3,298.75 Checking 6,002.21 TOTAL 9,300.96
Diane P reported that she has one delinquent personal summer tax not paid.
She is checking out credit card companies in order for a taxpayer to pay their taxes and would like legal counsel.
Sue made a motion for Diane P to contact Bryan Graham in regard to a contract with a credit card company for the purpose of paying taxes by the taxpayer. Seconded by Leonard and carried.
Diane P stated that she is still having phone issues.
Leonard made a motion to purchase a used Savin 816mf Full Duplexer at $775.00 from Dunns to replace the Treasurer’s copier. Seconded by Sue and carried.
OLD BUSINESS:
There were 136 residents that brought trash to clean-up day on 9/22/2012.
NEW BUSINESS:
Leonard made a motion to approve D & H Excavating to do the snow plowing for 2012-2013 season at the same price as the previous two seasons at $ 45.00/hr for plowing and tractor & blower to move snow piles or deep snow at $65.00/hour. Seconded by Dale and carried.
Sue made a motion to appoint Doreen Ostrander, Peggy Hall, Heidi Mead, Janelle Crawford, Barb Fleming and Sally Holly as election inspectors for the General Election on November 6, 2012. Seconded by Diane P and carried.
Sue made a motion in the form of a resolution establishing a Receiving Board and the appointment of two or more election inspectors, with an equal number from each major political party, for all future elections beginning November 6, 2012, held in Elmira Township, Otsego County. Seconded by Diane P and carried.
AYES: Diane Franckowiak, Susan Schaedig, Diane Purgiel, Leonard, Skop, Dale Holzschu
NAYES: None
ABSENT: None
Sue made a motion to appoint Peggy Hall and Barb Fleming to the Receiving Board for the November 6, 2012, General Election. Seconded by Diane P and carried.
Diane P made a motion to allow any board member to attend the Michigan Township Conference in January, 2013. The wages, bus or mileage, registration, hotel and a $100.00 stipend for food to be paid by the township. Seconded by Leonard and carried.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Dale and carried. Meeting adjourned at 7:00 p.m.
Susan Schaedig, Clerk