March 2015 minutes

ELMIRA TOWNSHIP

COUNTY OF OTSEGO

MARCH 12, 2015

            A regular meeting of the Elmira Township board was held on March 12, 2015 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.

            Members present were Supervisor, Diane F, Clerk, Sue Schaedig, Treasurer, Diane Purgiel and Trustees, Dale Holzschu and Leonard Skop. 

            Others in attendance were Dave Johannigsmeier, Heidi Mead, Jason Card and Joe Hickerson.

            Jason Card of Card Remodeling presented the board with several prices for ceiling tile replacement and new grid.

            Sue made a motion to accept Card Remodeling bid of $6,000 to replace the ceiling tile with recessed 2x2 Dune in the township hall.  Seconded by Dale and carried unanimously.

            Leonard made a motion to accept the minutes as presented.  Seconded by Dale and carried unanimously.

READING OF THE BILLS:

            10900  Calvin Thomas, hall cleaning                                                                          125.00

            10901  Susan Schaedig, clerk salary                                                                         1,119.98

            10902  Ron Geiger, ordinance officer, liquor inspector                                            243.78

            10903  Sandra Purgiel, deputy treasurer wages                                                        333.75

            10904  Leonard Skop, trustee salary                                                                          128.87

            10905  Diane Purgiel, treasurer salary                                                                    1,533.61

            10906  Diane Franckowiak, supv salary                                                                      948.73

            10907  Dale Holzschu, trustee salary                                                                         128.87

            10908  Waste Management                                                                                       109.10

            10909  I.T. Right                                                                                                            30.00

            10910  Diane Purgiel, reimb phone, internet, mileage                                             139.33

            10911  D & D Assessing                                                                                            1,785.00

            10912  Warner Township ½ Maple Hill Cemetery upkeep                                        535.00

            10913  Dan Smith, CPA                                                                                                 60.00

            10914  Diane Franckowiak, reimb phone, internet, use of computer                         50.00

            10915  D & H Excavating, Feb snowplowing                                                              213.75

            10916  Johnson Oil                                                                                                      384.97

            10917  Susan Schaedig, reimb postage, internet, phone, mileage                              84.42

            10918  HDNW, health dept 2015 annual water sampling                                         200.00

            10919  Roderick Wright, Board of Revue-March                                                       380.00

            10920  Kenneth Tomaski, Board of Revue-March                                                     380.00

            10921  VOID                                                                                                                       .00

            10822  Heidi Mead, deputy clerk March mtg                                                                        120.00

            10823  D & D Assessing                                                                                              600.00

            10824  Centurylink                                                                                                         44.95

            10825  Great Lakes Energy                                                                                         459.53

            E-Pay   Federal Taxes-March                                                                                      908.28

            M-File  1/4ly Michigan withholding taxes                                                                  618.79

                                                                                                                                            11,665.71

            Leonard made a motion to pay the bills.  Seconded by Dale and carried unanimously.

TREASURER’S REPORT:

            Diane P stated that she has settled with the County Treasurer.

            MBank CD  102,233.94   MBank Svgs  82,092.96  Chem Bank CD  110,696.87

            First Fed ICS    21,177.22   Ckg  113,315.72  Comm Fin CD  210,000.00 Total  639,516.71

            First Merit Tax Dep  2,049.99  Ckg  6,014.05  Total  8,064.04

ORDINANCE OFFICER REPORT:

            No progress on the property at Camp 10 & M32.

PLANNING COMMISSION REPORT:

            Leonard reported that Duane will check out the legal guidelines in regard to having the PC form a Parks & Recreation committee.

NEW BUSINESS:

            Joe Hickerson of Hickerson Floor and Tile Haus recommended that the floor tile be pulled out. It is brittle and pulled a sample to have it tested for asbestos. 

            Sue made a motion to contract with Hickerson Floor and Tile Haus to remove the old tile and install carpeting and tile in the township hall.  Seconded by Diane P. and carried unanimously.

            Diane P made a motion to accept R J Builders & Pro Painters, LLC bid of $4,640.00 to prep, repair and paint the main hall, kitchen and hallway.  Seconded by Dale and carried unanimously.

            Meeting was recessed at 6:30 p.m. for the budget hearing.  Meeting resumed at 7:00 p.m. 

            Leonard made a motion to accept the 2015-2016 budget.  Seconded by Diane P and carried unanimously.

            Sue made a motion to amend the General Fund Treasurer Budget 1,073.25 to come from the Fund Balance.  Seconded by Diane P and carried unanimously.

            Sue made a motion to amend the General Fund Clerk Budget 1,292.13 to come from the Fund Balance.  Seconded by Diane P and carried unanimously.

OLD BUSINESS:

            Sue reported that she sent a letter to Waste Management to inform them that Elmira Township no longer requires their services as of July 15^th.  The township will be using the services of American Waste after July 15^th. 

            There were 16 persons that attended the March Board of Revue.  Taxpayers had some questions but no action was needed.

            Diane F shared the letter from the Department of Treasury in regard to the 2014 AMAR Review.  They thanked Diane F for submitting a plan to correct the deficiencies and that it has been accepted.  A follow up review will be conducted after the completion of the 2015 assessment roll.

            Diane P made a motion to pay SANE the annual fee of $1,000.00 payable by May 1, 2015 for the term beginning April1, 2015 through March 31, 2016.  Seconded by Leonard and carried unanimously.

            Leonard made a motion to accept the revised Assessing Agreement with D & D Assessing Service.  Work shall begin February 1, 2015 and last until August 31, 2016.  The fee of 25,020.00 per year with retro pay for February and March 2015 of 600.00.  Seconded by Dale Holzschu and carried unanimously.

            There being no further business to come before the board Sue made a motion to adjourn.  Seconded by Leonard and carried unanimously.  Meeting adjourned at 8:05 p.m..

Susan Schaedig, Clerk