July 2015 minutes

ELMIRA TOWNSHIP

COUNTY OF OTSEGO

JULY 9, 2015

            A regular meeting of the Elmira Township board was held on July 9, 2015 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.

            Members present were Supervisor, Diane Franckowiak, Clerk, Susan Schaedig, Treasurer, Diane Purgiel, Trustees, Dale Holzschu and Leonard Skop.

            Others attending were Rocky Wright, Ordinance Officer, Ron Geiger, Brad Shearer, Todd Colberg and John Berscheit of Reith-Riley and Steve Rawlings of DTE Energy.

            Diane P. made a motion to accept the minutes as presented.  Seconded by Leonard and carried unanimously.

ASSESSOR’S REPORT:

            Debbie stated that she is doing field inspections usually on Tuesday and Thursday evenings between 5 and 8 p.m..

            There have been eighteen permits issued so far this year but probably will not look at them until later, giving them time to be completed.  She is looking at sales to ensure the information is correct for the ECF study.

            She hopes to get the sketches transferred from the paper cards to the computer this year.

            The July Board of Revue will be held on Tuesday, July 21, 2015 to correct any errors on the tax roll.  There is also a veterans exemption that was not submitted before the March meeting.

PLANNING COMMISSION:

            Leonard reported that the PC reviewed the Reith-Riley Application for Special Use Permit and the PC suggested that the Elmira Township board approve a recommendation to the Otsego County Planning Commission to renew the permit for sand and gravel extraction and production.

            Diane P made a motion to recommend approval by the Otsego County Planning Commission for an Application For Special Use Permit(PSUP15-002) by Reith-Riley Construction Co., Inc. located at 3006 Martindale Road; Gaylord, Michigan.  Seconded by Dale and carried unanimously.

            Leonard stated that the PC members did not have Reith-Riley’s request prior to the PC meeting. 

            The clerk contacted Christine Boyak-Wohlfeil and requested that future  requests be sent to her home address and copies will be made and sent to PC members and Township board members.  The clerk will also request the 40 day extension.

            The township board received Jay Maufort’s resignation from the Planning Commission.

            The board also received several e-mails in regard to trash pick up along the highway.  This issue will be addressed.

OLD BUSINESS:

            Steve Rawlings of DTE Gas Company advised the board that DTE would not accept the township’s revised Gas Franchise Ordinance rewritten by township attorney, Bryan Graham.

            Leonard made a motion to rescind his motion made on June 11, 2015 to adopt the DTE Gas Franchise Ordinance.  Seconded by Diane P and carried unanimously.

            The ordinance was never published.

            Steve will provide the board with copies of revisions and suggestions to our attorney’s suggested ordinance. 

            The issue will be discussed at a later meeting.

            Rocky Wright appeared before the board and gave an update on the bell tower.  He has it torn apart and showed the board some rubber roof  tiles.  It may not be completed before next spring.

            Diane P made a motion to adopt Resolution No. 3 of 2015, Resolution Establishing Policy For Freedom of Information Act Requests.  Seconded by Dale and carried. 

AYES:        Diane Franckowiak, Susan Schaedig, Diane Purgiel, Leonard Skop, Dale Holzschu

NAYES:     None

ABSENT:   None

ORDINANCE OFFICER REPORT:

            Ron reported that the Jaroneski property is close to compliance.  He has two more vehicles left and was hoping to get him to close the back of his truck.

            Jamie Schaeffer on Trunk Lane got in touch with the renter.  There are two vehicles left and he may apply for lost titles.  If he can’t salvage anything from the trailer Jamie will tear it down by this fall.

READING OF THE BILLS:

            11014  Card Remodeling, removed & installed New 2x2 Armstrong tiles              5,975.00

            11015  Susan Schaedig, Clerk’s salary                                                                      1,059.91

            11016  Diane Purgiel, Treasurer’s salary                                                                 1,533.49

            11017  Paul Hartmann, PC meeting                                                                            110.00

            11018  Ron Geiger, Ordinance officer, liquor inspector                                            243.78

            11019  Randall Osgood, PC meeting                                                                          110.00

            11020  Leonard Skop, trustee salary, PC mtg                                                            238.83

            11021  Jay Maufort, PC meeting                                                                                110.00

            11022  Gloria Torello, PC meeting                                                                             130.00

            11023  Duane Hoffman, PC meeting                                                                          110.00

            11024  Diane Franckowiak, Supervisor’s salary                                                         903.66

            11025  Dale Holzschu, Trustee salary                                                                        128.83

            11026  Dunn’s Business Solutions, office supplies                                                        63.24

            11027  United States Postal Service, postage                                                  98.00

            11028  Diane Purgiel, reimb mileage, office supplies                                                             54.39

            11029  Susan Schaedig, reimb phone & internet                                                         30.00

            11030  Diane Franckowiak, reimb use of computer, phone & internet                      50.00

            11031  Pitney Bowes, postage meter                                                                         279.97

            11032  Spartan Sewer & Septic                                                                                    90.00

            11033  D & D Assessing                                                                                            2,085.00

            11034  Calvin Thomas, hall cleaning                                                                            81.25

            11035  Otsego County Treasurer, charge back                                                              3.91

            11036  Young, Graham & Elsenheimer, P.C. legal fees                                             770.50

            11037  Diane Franckowiak, reimb outside light bulb                                                   20.10

            11038  R J Builders & Pro Painters, LLC                                                                   4,640.00

            11039  CenturyLink                                                                                                       46.44

            11040  Alpine Web, quarterly website hosting                                                          105.00

            11041  VOID   

            11042  Great Lakes Energy                                                                                       1,875.70

            EFTPS   July taxes                                                                                                         741.04             11043  VOID                                       

            11044  American Waste                                                                                               45.00

            11045  Pitney Bowes, rental                                                                                       119.97

            11046  Susan Schaedig, reimb vacuum for hall                                                         185.49

            11047  Mark Rygwelski, mowing                                                                               530.00

            11048  Alpine Computers, replace battery back up                                                   169.99

            11049  Great Lakes Energy                                                                                         469.11

            11050  Hickerson Floor & Tile Haus                                                                         7,003.43

            11051  R J Builders & Pro Painters, LLC                                                                   1,995.00

                                                                                                                                            32,206.03

            Leonard made a motion to pay the bills.  Seconded by Dale and carried unanimously.

TREASURER’S REPORT:

            Diane P stated that she had only two tax bills returned this time.

            She is checking on the cost of a remote deposit machine.

MBank CD    102,233.94   Svgs  82,146.51    Chemical Bank CD  110,696.87

First Federal ICS  21,194.90    Gen Fund Ckg  94,751.90   Comm Financial  CD  210,494.79

TOTAL  621,518.91

First Merit Tax Dep  14,915.70     Checking  6000.69   TOTAL  20,916.39

            There being no further business to come before the board, Sue made a motion to adjourn.  Seconded by Dale and carried.  Meeting adjourned at 8:20 p.m..

Susan Schaedig, Clerk