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March 2013 minutes


March 2013 minutes



MARCH 14, 2013


            A regular meeting of the Elmira Township Board was held on March 14, 2013 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.


            Members in attendance were Supervisor, Diane Franckowiak, Clerk, Susan Schaedig, Treasurer, Diane Purgiel and Trustees Leonard Skop and Dale Holzschu.

Others in attendance were Duane Hoffman, Ron Geiger, Roberta Tholl, Otsego County Road Commissioner and resident, Dave Johanningsmeir.


            A recess was called at 6:01 p.m.


            Duane Hoffman of the Elmira Planning Commission called the public hearing to order at 6:02 p.m. for the purpose of receiving public comments on the Elmira Community Park Enhancement Plan.


            Duane explained to those in attendance that the Township is working on revamping the current play structure and bringing it up to safety standards and building a structure to house the old school bell at the park site.  In addition, the Township is applying to the Michigan Natural Resources Trust Fund for a grant to assist in adding new play structures, a paved track, pavilion, picnic tables etc. to meet the recreation needs of the Township and surrounding area.


            Those in attendance expressed very favorable opinions.


            Susan Schaedig made a motion in the form of a resolution that Elmira Township supports the Natural Resource Trust Fund Grant application for the Elmira Community Park Enhancement Project to improve local and regional recreational opportunities and to this end Elmira Township Board commits to a cash match of twenty five (25) percent of the total project cost and additionally commits to an additional ten (10) percent in-kind match(comprised of the assembly and installation of some of the proposed site amenities, as well as a portion of the professional engineering services) as detailed in the budget.

Seconded by Diane Franckowiak and carried unanimously.


RESOLUTION ADOPTED by roll-call vote as follows:


AYES:  Diane Franckowiak, Susan Schaedig, Diane Purgiel, Leonard Skop, Dale Holzschu


NAYES:  None


            The Public Hearing was closed at 6:20 p.m.


            The Meeting was brought back to order at 6:21 p.m.


            Diane P made a motion to accept the minutes as corrected.  Seconded by Dale and carried.



            Diane F reported that the BOR had 18 visits and is now officially closed.


            Elmira Township’s SEV is 71,500,526



            Duane reported that as of their last meeting 123 surveys had been received.  They will review the final results at their next meeting.



            Diane F reported that there will be a County Wide Hazmat pickup on June 15, 2013.  Hayes Township will be the site for the recycling on the west side of town and start up time may be May 1st.



            10118  Ron Geiger, Ordinance Officer, Liquor Inspector wages                        235.96

            10119  Susan Schaedig, clerk’s salary                                               1,019.99

            10120  Leonard Skop, trustee salary                                                                188.87

            10121  Diane Purgiel, treasurer’s salary                                                         1,493.61

            10122  Diane Franckowiak, supervisor’s salary                                             1,483.74

            10123  Dale Holzschu, trustee salary                                                                 128.87

            10124  Calvin Thomas, hall cleaning                                                                    87.50

            10125  Barbara Lewandowski, deputy treasurer                                               207.50

            10126  Susan Schaedig, reimb internet, phone, 2 toners                                    129.19

            10127  Diane Franckowiak, reimb tele-internet, use of computer                         50.00

            10128  Diane Purgiel, reimb mileage, telephone, internet                                    182.06

            10129  Great Lakes Energy                                                                                38.85

            10130  Dunn’s Business Solutions, towel dispensers, paper                                 96.13

            10131  Water Systems Management, testing                                                     124.15

            10132  D & D Assessing                                                                               1,700.00

            10133  Waste Management                                                                                89.80

            10134  D & H Excavating, snowplowing                                                           450.00

            10135  Alpine Web, add PDF to site                                                                  18.00

            10136  M C Planning & Design, survey, Land Use                                         2,407.13

            10137  United States Postal Service, postage                                                      92.00

            10138  Centurylink                                                                                             43.69

            10139  Paul Hartmann, Feb PC meeting                                                           110.00

            10140  John Middleton, Feb PC meeting                                                          110.00

            10141  James Theisen, Feb PC meeting                                                            110.00

            10142  Gloria Torello, Feb PC meeting                                                 130.00

            10143  Duane Hoffman, Feb PC meeting, Twp Board mtg-March                    140.00

            10144  Dale Holzschu, Feb PC meeting                                                            110.00

                        Sams Club, 2 Quickbooks Pro 2013                                                    300.47

            10145  Susan Schaedig, reimb 2 cases paper                                                      49.98

            10146  Michigan Dept of Treasury, taxes                                                          637.06

            E-PAY March taxes                                                                                         565.66

            E-PAY taxes for Jill Kassuba    Met Life                                                           708.68

            10147  Great Lakes Energy                                                                              410.55                                                                                                                                12,091.64


            Leonard made a motion to pay the bills.  Seconded by Dale and carried.



            Diane P stated that the tax roll is balanced, $10,000.00 taxes were charged to credit cards and a  CD is coming due in April.  The township and fire department will be losing very little personal property revenue when the reduction takes place in 2014.

Elmira Township  674.62   Fire Department  576.05.


MBank CDs 99,031.79  65,444.47  MBank Savings  15,206.58   NWST CD  109,758.86

First Federal ICS  200,180.05  Gen Fund   66,849.59

Chemical Bank  Gen Fund  2,577.74      TOTAL  559,049.08


Tax Savings  1,957.70  Tax Checking  6,007.28   TOTAL  7,964.99



            Ron stated that he is still waiting on the Delaney response.



            The cost of the Flott Road installation of a suspended security light will be $1,240.81.  The Metro Act Funds will be used.



            The meeting was recessed at 6:30 p.m. for a budget hearing for 2013-2014 and reconvened at 7:20 p.m..


            Dale made a motion to adopt the budget for 2013-2014.  Seconded by Diane P and carried unanimously.


            Leonard made a motion to increase the hourly wage to $15.00 for the Deputy Treasurer.  Seconded by Dale and carried unanimously.


            Leonard made a motion in the form of a resolution to adopt a $1,200.00 increase for the Clerk’s Salary(12,719.00).  Seconded by Dale and carried unanimously.

AYES:  Diane F, Sue, Diane P, Leonard, Dale     NAYES:  None        ABSENT:  None



            The board discussed increasing the treasurer’s salary $1,200.  Diane P declined the increase stating that she is receiving an additional $5,683.00 for summer tax collection and a salary of 11,519.00.  If tax collections would revert back to one collection she would accept an increase, keeping the clerk’s and treasurer’s salary the same.


            Leonard made a motion in the form of a resolution to adopt a $1,200.00 increase for the Treasurer’s Salary(12,719.00).  Seconded by Dale and carried.

AYES:  Diane F, Sue, Leonard, Dale        NAYES:  Diane P      ABSENT:    None



            Leonard made a motion in the form of a resolution to adopt a $1,200.00 increase for the Supervisor’s Salary(9,644.00).  Seconded by Dale and carried unanimously.

AYES:  Diane F, Sue, Diane P, Leonard, Dale     NAYES:  None        ABSENT:  None


            Diane P brought up for discussion the per diem pay since a lot of meetings are only an hour or a little more.


            Diane F made a motion pay per diem as follows:  Two(2) hours or less   $30.00

More than Two(2) hours but less that Four(4) $60.00  Over Four(4) hours  $120.00.  Seconded by Leonard and carried unanimously.


            Dale made a motion to install a suspended security light at Camp Ten and M 32 at an installation cost of $1,725.94 with the funds being used from the METRO Fund.  Seconded by Diane P and carried unanimously.


            Diane P made a motion in the form of a resolution to collect the Gaylord Community Schools summer property taxes at $2.50 per parcel in 2013.  Seconded by Sue and carried unanimously.

AYES:  Diane F, Sue, Diane P, Leonard, Dale     NAYES:  None     ABSENT:   None


            Sue made a motion to amend the General Fund Street Lights  $217.04 to come from the Fund Balance.  Seconded by Diane P and carried unanimously.


            Sue made a motion to amend the General Fund Supervisor 180.52 to come from the Fund Balance.  Seconded by Diane P and carried unanimously.         



            Roberta Tholl of the OCRC gave an update on the projects they have planned for 2013.  The Road Commission meetings will be held on the second and fourth Wednesdays at 1:00 p.m. beginning on April 10, 2013.


            There being no further business to come before the board Sue made a motion to adjourn.  Seconded by Diane P and carried.  Meeting adjourned at 7:45 p.m..


Susan Schaedig, Clerk












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