October 9, 2014 Minutes

ELMIRA TOWNSHIP

OTSEGO COUNTY

OCTOBER 9, 2014

            A regular meeting of the Elmira Township board was held on October 9, 2014 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.

            Members present were Supervisor, Diane Franckowiak, Clerk, Susan Schaedig, Treasurer, Diane Purgiel and Trustees, Dale Holzschu and Leonard Skop.

            Resident, Dave Johannigsmeier was also in attendance.

            Diane P made a motion to accept the minutes as presented.  Seconded by Dale and carried unanimously.

ASSESSOR’S REPORT:

            Diane F stated that she met with Debbie Dunham in regard to the amount of work she is doing as assistant to the assessor. 

            Diane presented a list of assessing duties for the assessor and her list as assistant.

            They will present their own list of the duties they have performed in the past month to the township board at each monthly meeting.

PLANNING COMMISSION:

            Dale submitted Jim Theisen’s letter of resignation as a PC member.

            Sue will place an ad in the Herald Times advertising for applications for the Township Planning Commission.

            Duane wrote a letter to the Otsego County Land Use Services outlining concerns with permit non-compliance at Boyne Valley Auction, Inc. and open burning on the property.  He requested compliance enforcement with the permit conditions, and copies of correspondence from the Land Use Services to BVA, Inc.

            The PC discussed the existing land use for an indoor archery range on the Cook property.

            The land is zoned Recreation Residential.  Duane moved to change Section 7.2.3 by removing the word non-profit.  Section 7.2.3 would read: “Private recreational areas and facilities.”

            The township board has no objections to amending Article 7 RR/RECREATION RESIDENTIAL, SECTION 7.2 PERMITTED USES SUBJECT TO SPECIAL CONDITIONS in the Otsego County Zoning Ordinance with the deletion of the word ‘nonprofit’ in 7.2.3.

            The township board reviewed ARTICLE 17/SCHEDULE OF DIMENSIONS.

            Elmira Township has no objections to amending ARTICLE 17/SCHEDULE OF DIMENSIONS zoning districts AR/AGRICULTURAL RESOURCE and FR/FOREST RECREATION to allow lesser setbacks for residential use per Zoning Administrator approval.

READING OF THE BILLS:

            10728  Susan Schaedig, clerk salary, clean-up day                                      1,179.91

            10729  United States Postal Service, postage                                                               67.20

            10730  Susan Schaedig, reimb phone & internet, mileage                                 66.96

            10731  Reserve Account, tax postage                                                                      1,000.00

            10732  Diane Purgiel, reimb mileage, phone & internet                                 172.69

            10733  Mark Rygwelski, mowing & removal flower bed structure             1,160.00

            10734  Dale Holzschu, trustee salary, PC mtg                                               238.83

            10735  Diane Purgiel, treasurer’s salary,clean-up day                                  1,773.49

            10736  Ron Geiger, ordinance officer, liquor inspector                                 243.78

            10737  Paul Hartmann, PC mtg                                                                      110.00

            10738  Leonard Skop, trustee salary, clean-up day                                        248.83

            10739  Jay Maufort, PC mtg                                                                          110.00

            10740  Gloria Torello, PC mtg                                                                        130.00

            10741  Duane Hoffman, PC mtg                                                                    110.00

            10742  Diane Franckowiak, Supv salary, clean-up day                                1,583.66

            10743  D & D Assessing                                                                              1,870.00

            10744  Diane Franckowiak, reimb use of computer, telephone & internet      50.00

            10745  Calvin Thomas, hall cleaning                                                              112.50

            10746  Waste Management                                                                             112.68

            10747  Dunn’s Business Solutions                                                                 174.20

            10748  Diane Franckowiak, hall rentals                                                             50.00

            10749  Sandra Purgiel, assist treasurer                                                            371.25

            10750  Sandra Purgiel, reimb mileage                                                               11.20

            10751  American Waste, 2014 clean-up day                                                8,220.00

            10752  Purchase Power, postage machine                                                         56.88

            10753  Pitney Bowes, rental postage machine                                               119.97

            10754  Alpine Web, 1/4ly website hosting                                                     105.00

            10755  Young, Graham & Elsenheimer, P.C.                                                 108.50

            10756  HDNW. Yearly water sampling                                                         200.00

            10757  Centurylink                                                                                           44.85

            10758  Byte Jumper, purchased battery backup                                             158.60

            10759  Great Lakes Energy                                                                            469.27            E-PAY            October taxes                                                                                      767.40

                                                                                                                                21,197.65

            Leonard made a motion to pay the bills.  Seconded by Diane P and carried.

TREASURER’S REPORT:

            Diane P stated  that she has two delinquent personal properties.

            She will bring an updated Investment Policy to the November meeting.

  MBank  102,233.94    MBank Svngs   82,023.72    NWST     110,211.39

  First Federal ICS  231,021.65    First Federal Chkg  31,505.30   TOTAL  556,996.00

First Merit Tax Dep  4,217.49   First Merit Ckg  6,007.27   TOTAL  10,224.76

OLD BUSINESS:

            Leonard made a motion to enter into a five year planned equipment Maintenance Agreement with Bridgeway for the township hall generator.  Seconded by Dale and carried unanimously.

NEW BUSINESS:

            Sue made a motion to pay registration, motel, mileage, meal stipend and wages for any board member to attend the Michigan Township conference in January, 2015 in Grand Rapids.  Seconded by Diane P and carried unanimously.

            Diane F made a motion in the form of a resolution to adopt a Policy and Procedure for the Public Inspection and Copying of Public Records in Lieu of Customary Business Hours.  Seconded by Diane P.

AYES:  Diane F, Sue, Diane P, Leonard, Dale

NAYES:  None

ABSENT:  None

            Sue made a motion to appoint Doreen Ostrander, Heidi Mead, Barb Fleming, Peggy Hall, Sandy Purgiel and Janelle Crawford to as election inspectors for the November 4, 2014 General Election.  Seconded by Leonard and carried unanimously.

            There being no further business to come before the board Sue made a motion to adjourn.  Seconded by Leonard and carried.  Meeting adjourned at 7:17 p.m..

Susan Schaedig, Clerk